How To Write A Letter For Uscis

How to Write a Compelling Letter for USCIS

Writing a letter to United States Citizenship and Immigration Services (USCIS) can be daunting. It's crucial to be clear, concise, and provide all necessary supporting documentation. This guide will walk you through the process of crafting a persuasive and effective letter that increases your chances of a positive outcome.

Understanding Your Audience and Purpose

Before you start writing, consider why you're writing to USCIS. Are you requesting an extension? Appealing a decision? Providing additional evidence? Understanding your objective will shape the tone and content of your letter. Remember, USCIS officers review numerous applications daily; a well-structured and clearly written letter will stand out.

Key Elements of a Strong USCIS Letter

1. Formal Salutation and Identification:

Begin with a formal salutation, addressing the letter to the appropriate USCIS office and including your full name, A-number (if applicable), and receipt number (if applicable). This ensures your letter is properly routed and processed. For example:

To Whom It May Concern,

A-Number: [Your A-Number] Receipt Number: [Your Receipt Number]

[Your Full Name] [Your Address] [Your Phone Number] [Your Email Address]

2. Clear and Concise Subject Line:

A concise and informative subject line is crucial. It should immediately communicate the purpose of your letter. Avoid ambiguity. Examples:

Request for Evidence – Case Number [Case Number] Appeal of Decision – Case Number [Case Number] Extension Request – Case Number [Case Number]

3. Well-Structured Body Paragraphs:

• Introduction: Briefly state the purpose of your letter and reference your case number.
• Supporting Evidence: Present your arguments clearly and logically. Use strong, factual evidence to support your claims. Avoid emotional language or personal opinions. Instead, focus on relevant facts and supporting documents.
• Conclusion: Summarize your request and restate your desired outcome.

Example:

In this letter, I am writing to request an extension for my Form I-765, Application for Employment Authorization. My case number is [Case Number]. My current EAD expires on [Date], and I require an extension due to [Clearly state reason, providing factual evidence]. I have attached supporting documents which substantiate my request. I kindly request your favorable consideration of this matter.

4. Supporting Documentation:

Attach all relevant supporting documents. This could include medical records, financial statements, legal documents, and photographs. Always make copies, and keep originals for your records.

5. Professional Closing:

End with a professional closing, such as:

Sincerely, [Your Signature] [Your Typed Name]

Tips for Writing an Effective Letter

• Proofread Carefully: Errors can undermine your credibility. Thoroughly proofread your letter for grammar, spelling, and punctuation errors.
• Maintain a Professional Tone: Avoid informal language, slang, or emotional outbursts.
• Keep it Concise: USCIS officers have limited time. Get straight to the point and avoid unnecessary details.
• Organize Your Thoughts: Use bullet points or numbered lists to present information clearly.
• Be Honest and Accurate: Providing false information can have serious consequences.

By following these guidelines, you can write a persuasive and effective letter to USCIS that clearly communicates your needs and increases your chances of a successful outcome. Remember, preparation and clarity are key to a strong application.